D.O. 201-A-2019
Verification Guidelines on the Deployment of Specified Skilled Workers to Japan(click here to download file)
POEA MC No. 15, Ser. of 2019
Guidelines for the Deployment of Specified Skilled Worker Visa (click here to download file)
LIST OF CATEGORIES UNDER SSW VISA
Policies by Field/14 Fields  (click here to download file) 
ADDITIONAL CATEGORIES UNDER SSW VISA
POLO Advisory 2020-027 (click here to download file) 

 

IMPORTANT REMINDERs
  1. The amount of remuneration for the specified skilled workers should be EQUAL to or MORE than the amount that a Japanese national would receive. – Item 4. (1).(a) of the Memorandum of Cooperation (MOC) between the Ministry of Justice, the Ministry of Foreign Affairs, the Ministry of Health, Labour and Welfare and the National Police Agency of Japan AND the Department of Labor and Employment of the Republic of the Philippines on the Basic Partnership Framework for Proper Operation of the System Pertaining to Foreign Human Resources with the Status of Residence of Specified Skilled Worker
  2. All Direct Employers and Dispatch Companies (Accepting Organization) should have an accreditation with POLO/POEA under SSW Program. – DOLE Department Order No. 201 and 201-A series of 2019 on the Verification Guidelines on the Deployment of Workers to Japan under the Residence Status of  Specified Skilled Workers (SSW)

HOW TO APPLY?

STEP 1 - LOOK FOR PARTNER PRA

Companies/employers must first find a partner Philippine Recruitment Agency (PRA) Check the list of accredited/licensed PRA at Philippine Overseas Employment Administration (POEA) official website: http://poea.gov.ph/cgi-bin/agList.asp?mode=actLB

STEP 2 - SUBMIT

Submit complete documentary requirements to POLO Tokyo either personally (make an  appointment thru our Online Queuing System: https://polotokyo.dole.gov.ph/appointment-system/ ) or through post mail. (5-15-5 Roppongi, Minato-ku, Tokyo 106-8537 Philippine Embassy, Philippine Overseas Labor Office). Company details in the letterpack should be written in romaji/English. Attach a return letter pack (JP), or filled-up chakubarai (sagawa).

STEP 3 - EVALUATION

POLO Tokyo Processing Officer to evaluate the documents and its contents. Evaluation Period: Fifteen (15) working days. INCOMPLETE application will be returned. Companies/employers can only follow-up if no notice/feed-back was received after 15 working days.

STEP 4 - INTERVIEW AND/OR SITE VISIT

If everything is found to be in order/complete after the evaluation, POLO will conduct an interview and/or site visit. (Interview details/conditions will only be discussed when the company has successfully passed the evaluation stage).  If there are items for correction/revisions after the interview, POLO Tokyo shall return the documents to the Employer/Principal for correction/revision. If complete, proceed to the next step. NOTE: Onsite or Virtual monitoring is to be conducted for application for additional job order.

STEP 5 - ENDORSEMENT/VERIFICATION OF DOCUMENTS

If everything goes smoothly after the interview, POLO will verify the documents and issue an Endorsement/Memorandum. POLO releases Verified Documents to the EMPLOYER/COMPANY.

STEP 6 - FORWARDING TO PRA

EMPLOYER/COMPANY sends ORIGINAL Verified Documents to its partner Philippine Recruitment Agency (PRA).

STEP 7 - SUBMIT TO POEA

The Philippine Recruitment Agency (PRA) submits ORIGINAL Verified Documents to POEA for final approval.

STEP 8 - POEA ACCREDITATION/REGISTRATION

POEA evaluates the original Verified Documents, if everything is in order, POEA will approve then issue accreditation/license to Employer/Company.

STEP 9 - PRA RECRUITMENT

The Philippine Recruitment Agency (PRA) can now start recruiting and/or processing the employment documents of the worker.

Documentary Requirements

A. Direct Employer

 

Initial/Renewal of Accreditation

*List of Documentary Requirements (click here)

    1. Accomplished POLO Application Form (click here)
    2. Business License/Permit
    3. Company Profile (click here)
    4. For Companies: a. Company Registration (Tokibo Tohoun)
      For Sole Proprietorship/Small Enterprise: a. Business Permit; b. Latest tax payment receipt
    5. List of task, duties, and responsibilities and/or description of the occupational category to be performed by Filipinos with Specified Skills (click here)
    6. Recruitment Agreement. (click here)
    7. Copy of the valid POEA license of the Sending Organization, identification page of the Passport of the owner of the Sending Organization and the authorized representative of the Accepting Organization
    8. Manpower Request/Job Order (click here)
    9. Master Employment Contract, Written Employment Conditions, and Payment of Wages (click here-Annex B) (click here – Annex B1)
    10. Salary Scheme (click here)
    11. Official Standard Salary Scale of Company with Company Seal/Hanko
    12. Company Brochure/Pamphlets/Flyers
B. Dispatch Company

 

Initial/Renewal of Accreditation

*List of Documentary Requirements (click here)

  1. Accomplished POLO Application Form (click here)
  2. Business License/Permit
  3. Company Profile (click here)
  4. For Companies: Company Registration (Tokibo Tohoun)
    For Sole Proprietorship/Small Enterprise: a. Business Permit;
    b. Latest tax payment receipt
  5. List of task, duties, and responsibilities and/or description of the occupational category to be performed by Filipinos with Specified Skills (click here)
  6. Recruitment Agreement (click here)
  7. Copy of the valid POEA license of the Sending Organization, identification page of the Passport of the owner of the Sending Organization and the authorized representative of the Accepting Organization
  8. Master Employment Contract, Written Employment Conditions, and Payment of Wages (click here-Annex B) (click here – Annex B1)
  9. Salary Scheme (click here)
  10. Official Standard Salary Scale of Company with Company Seal/Hanko
  11. Copy of Dispatch License or Permit
  12. List of Names and Addresses of Clients (click here) 
  13. Manpower Request/Job Order (click here)
  14. Employment condition statement prescribed by the MOJ
  15. Notarized basic dispatch service agreement between the Dispatch Company and the client
  16. Company Brochure/Pamphlets/Flyers
  17. Manpower request/job order from the client (click here)
C. Additional Job Order

 

A. SAME Occupational Position:

  1. Application form using SSW Form No. 06A-2019V1
  2. New Manpower Request/Job Order (click here)
  3. Copy of the previously-approved manpower request, bearing POLO and POEA stamp;
  4. Copy of the previously-approved master employment contract, bearing POLO and POEA stamp.

Additional Requirement/s for DISPATCH Company:

  1. Copy of the previously-approved manpower request from the Client/s, bearing POLO and POEA stamp

 

B. NEW Occupational Position:

  1. Application form using SSW Form No. 06A-2019V1
  2. New Manpower Request/Job Order (click here)
  3. List of task, duties, and responsibilities and/or description of the occupational category to be performed by Filipinos with Specified Skills (click here)
  4. Master Employment Contract, Written Employment Conditions, and Payment of Wages (click here-Annex B) (click here – Annex B1)

Additional Requirement/s for DISPATCH Company:

  1. List of Names and Addresses of Clients (click here) 
  2. Manpower request/job order from the client (click here)
  3. Notarized Basic Dispatch Service Agreement between the Dispatch Company and the Client Company
  4. Employment condition statement prescribed by the MOJ

 

NOTE:

  1. ELECTRONIC SIGNATURES ARE NOT ACCEPTABLE.

  2. ALL DOCUMENTS IN JAPANESE MUST BE TRANSLATED INTO ENGLISH DULY CERTIFIED BY THE TRANSLATOR.

 

 

 

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