HOW TO ACQUIRE LICENSE FROM POEA? (List of Requirements)

Note that the procedure of acquiring a POEA license is under the jurisdiction of the Head Office of the POEA. One of the requirements however is a set of documents to be verified by POLO.

Subject to issuance of a certification by the POEA, the following documents shall be submitted to POLO for verification of Proof of Existence of New Market (2016 Revised POEA Rules and Regulations, Rule II, Sec. 4.c)

For this purpose, a new principal/employer must meet the following criteria:

    • Must have never been accredited/registered with any licensed recruitment agency or with the POEA;
    • Has been existing for at least one (1) year
    • For FPAs: client employer/s must be identified and must not have been accredited with any licensed recruitment agency o with the POEA.

A. FOR HIGHLY-SKILLED/PROFESSIONAL CATEGORY

    1. Copy of Letter from POEA certifying that the said company is currently applying for a POEA license and Passport Copy of the Company President/Authorized Representative
    2. Notarized Recruitment Agreement which contains Special Power of Attorney provisions, with original signatures, by the applicant and the new principal/employer.
    3. Company Registration (Tokibo Tohon) with English translation (bearing the name and signature/hanko of the translator)
    4. Company Profile (click here)
    5. Manpower Request/Job Order
    6. Salary Scheme/Breakdown – must be in Japanese Yen (click here)
    7. List of Actual Duties and List of Criteria/Qualifications (click here)
    8. Passport Copy of the Company President (colored)
    9. Passport Copy of the Phil. Recruitment Agency (PRA) President (colored)

Additional Requirement for Foreign Placement Agencies (FPA):

      • Business Permit as a legitimate recruitment/placement agency in Japan with English translation (bearing the name and signature/hanko of the translator)

Additional requirement for Dispatch:

      • Business Permit as a legitimate dispatch company in Japan with English translation (bearing the name and signature/hanko of the translator)

B. FOR TECHNICAL INTERN TRAINING PROGRAM (TITP) CATEGORY

    1. Copy of Letter from POEA certifying that the said company is currently applying for a POEA license
    2. Notarized Recruitment Agreement which contains Special Power of Attorney provisions, with original signatures, by the applicant and the new principal/employer.
    3. Company Registration (Tokibo Tohon)  of the Supervising Organization with English translation (bearing the name and signature/hanko of the translator)
    4. Business License Permit issued by the Ministry of Health Labor and Welfare with English translation (bearing the name and signature/hanko of the translator)
    5. Manpower Request and/or Technical Intern Offer

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VERIFICATION PROCESS

POLO DOES NOT COLLECT FEES FOR THE VERIFICATION PROCESS.

SUBMISSION – Submit documentary requirements to POLO

Documentary requirements may either be submitted personally or via post mail.

If via post mail, please make sure to send it to this address:

Philippine Overseas Labor Office (POLO)

Embassy of the Republic of the Philippines

5-15-5 Roppongi, Minato-ku, Tokyo 106-8537 Japan

Contact nos.: 03-6441-0428/0478/0959

      • COMPANY DETAILS IN THE LETTERPACK SHOULD BE WRITTEN IN ROMAJI/ENGLISH
      • ATTACH A RETURN LETTER PACK (JP), OR FILLED-UP CHAKUBARAI (SAGAWA)

If to be submitted personally, an authorized representative and member of the said company may submit on behalf of the Company.

EVALUATION – POLO evaluates the correctness of the documents which may range from five (5) to seven (7) working days. If there are compliances, the documents will be returned to the applicant. All documents received for the day will line up in the order of receipt. Companies/employers can only follow-up if no notice/feed-back was received after 7 working days.