Jurisdiction of POLO-TOKYO

(1) Hokkaido, (2) Aomori, (3) Iwate, (4) Miyagi, (5) Akita, (6) Yamagata, (7) Fukushima, (8) Ibaraki, (9) Tochigi, (10) Gunma, (11) Saitama, (12) Chiba, (13) Tokyo, (14) Kanagawa, (15) Niigata, (16) Nagano, (17) Shizuoka, (18) Okinawa, (19) Yamanashi

(click here for the POLO Advisory on PCG-Osaka, Labor Section’s jurisdiction)

HOW TO ACQUIRE LICENSE FROM POEA?

The procedure of acquiring a POEA license is under the jurisdiction of the Head Office of the POEA. (Click here for POEA List of Requirements) One of the requirements however is a set of documents to be verified by POLO.

Subject to issuance of a certification by the POEA, the following documents shall be submitted to POLO for verification of Proof of Existence of New Market (2016 Revised POEA Rules and Regulations, Rule II, Sec. 4.c)

For this purpose, a new principal/employer must meet the following criteria:

  • Must have never been accredited/registered with any licensed recruitment agency or with the POEA;
  • Has been existing for at least one (1) year
  • For FPAs: client employer/s must be identified and must not have been accredited with any licensed recruitment agency o with the POEA.

VERIFICATION PROCESS

STEP 1 - SUBMIT

Submit complete documentary requirements to POLO Tokyo either personally (make an  appointment thru our Online Queuing System: https://polotokyo.dole.gov.ph/appointment-system/ ) or through post mail. (5-15-5 Roppongi, Minato-ku, Tokyo 106-8537 Philippine Embassy, Philippine Overseas Labor Office). Company details in the letterpack should be written in romaji/English. Attach a return letter pack (JP), or filled-up chakubarai (sagawa).

STEP 2 - EVALUATION

POLO Tokyo Processing Officer to evaluate the documents and its contents. Evaluation Period: five (5) to seven (07) working days. INCOMPLETE application will be returned. Companies/employers can only follow-up if no notice/feed-back was received after 7 working days.

STEP 3 - RELEASE VERIFIED DOCUMENTS

POLO to release/send original verified documents to the Employer.

Documentary Requirements

A. For Highly-Skilled/Professional Category

 

  1. Application Form (click here)
  2. Copy of Letter from POEA certifying that the said company is currently applying for a POEA license and Passport Copy of the Company President/Authorized Representative
  3. Notarized Recruitment Agreement which contains Special Power of Attorney provisions, with original signatures, by the applicant and the new principal/employer.
  4. Company Registration (Tokibo Tohon) with English translation (bearing the name and signature/hanko of the translator)
  5. Company Profile (click here)
  6. Manpower Request/Job Order (click here)
  7. Salary Scheme/Breakdown – must be in Japanese Yen (click here)
  8. List of Actual Duties and List of Criteria/Qualifications (click here)
  9. Passport Copy of the Company President (colored)
  10. Passport Copy of the Phil. Recruitment Agency (PRA) President (colored)

Additional Requirement for Foreign Placement Agencies (FPA):

    • Business Permit as a legitimate recruitment/placement agency in Japan with English translation (bearing the name and signature/hanko of the translator)

Additional requirement for Dispatch:

    • Business Permit as a legitimate dispatch company in Japan with English translation (bearing the name and signature/hanko of the translator)
B. For Technical Intern Training Program (TITP) Category

 

  1. Application Form (click here)
  2. Copy of Letter from POEA certifying that the said company is currently applying for a POEA license
  3. Notarized Recruitment Agreement which contains Special Power of Attorney provisions, with original signatures, by the applicant and the new principal/employer.
  4. Company Registration (Tokibo Tohon)  of the Supervising Organization with English translation (bearing the name and signature/hanko of the translator)
  5. Business License Permit issued by the Ministry of Health Labor and Welfare with English translation (bearing the name and signature/hanko of the translator)
  6. Manpower Request and/or Technical Intern Offer

Important Reminders:

  1. POLO DOES NOT COLLECT FEES FOR THE VERIFICATION PROCESS.
  2. POLO Tokyo does not recognize third-party entities (brokers, immigration lawyers, or anyone not directly connected with the company) when inquiring, submitting and follow-up of necessary documents.
  3. Use A4 size paper only. Do not staple the documents, you may only use paper clip
  4. The documents should be arranged/organized in accordance with the checklist
  5. ALL details must be ENCODED/TYPE-WRITTEN
  6. All documents in Japanese language shall be translated to English. All translation shall either have a certificate of translation or at least affix the name, signature and/or inkan of the person who translated the material.

 

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